Privacy Policy

Last Updated: 17.11.2024

1. Who We Are

SkillSeek is a recruitment platform based in Estonia, operating across Europe. We connect independent recruiters with clients and provide comprehensive recruitment services. If you have any questions about this Privacy Policy or how we handle your personal data, you can contact us at:

2. What Data We Collect

We may collect the following categories of personal data from users of our website and services:

2.1 Data You Provide to Us

Contact Information: Name, email address, phone number, and company details when you fill out a contact form or sign up for our services.
Account Information: Username, password, and preferences when you create an account on our platform.
Recruitment Data: CVs, employment history, educational background, and other relevant information provided by candidates and recruiters.

2.2 Data We Collect Automatically

When you visit our website, we may automatically collect certain information, including:

Usage Data: IP address, browser type, operating system, and browsing behavior on our website.
Cookies and Tracking Technologies: Information collected through cookies and similar tracking technologies to enhance user experience and analyze website traffic.

2.3 Data from Third Parties

We may receive information from third-party sources, such as:

Recruitment Partners: Data from independent recruiters who provide candidate information.
Social Media Platforms: Information shared through LinkedIn or other social media profiles if you interact with our social media channels.

3. How We Use Your Data

We use your personal data for the following purposes:

Providing Services: To facilitate recruitment services, including candidate sourcing, client engagement, and job placements.
Communication: To respond to your inquiries, send updates, and provide support.
Marketing: To send promotional materials, newsletters, and offers (only with your consent).
Website Improvement: To analyze website traffic, monitor usage patterns, and improve user experience.
Legal Compliance: To comply with legal obligations and protect the rights of SkillSeek and its users.

4. Legal Basis for Processing Your Data

Under GDPR, we must have a legal basis for processing your personal data. We rely on the following legal bases:

Contractual Necessity: Processing data necessary to fulfill our contractual obligations with you (e.g., recruitment services).
Consent: When you have given clear consent for us to process your personal data (e.g., for marketing communications).
Legitimate Interests: Processing data based on our legitimate business interests, such as improving our services and preventing fraud.
Legal Obligations: When processing is necessary to comply with legal requirements.

5. How We Share Your Data

We do not sell your personal data. However, we may share your information with the following parties:

Recruitment Partners: Independent recruiters who assist in the recruitment process.
Clients: Companies seeking candidates for job vacancies, when you have applied for a specific role.
Service Providers: Third-party vendors who provide services such as IT support, analytics, and email marketing.
Legal Authorities: If required by law or in response to legal requests.

We ensure that any third parties we work with adhere to data protection standards and have appropriate safeguards in place.

6. International Data Transfers

As a European-focused business, your data may be transferred outside the European Economic Area (EEA) in certain cases (e.g., cloud storage providers based outside the EU). When we transfer your data internationally, we ensure it is protected by:

Standard Contractual Clauses (SCCs): Binding agreements that comply with EU data protection laws.
Data Protection Agreements (DPAs): Contracts that ensure third parties handle your data securely.

7. Data Security

We implement technical and organizational measures to protect your personal data from unauthorized access, loss, and misuse. These measures include:

Encryption: Protecting data in transit and at rest using industry-standard encryption protocols.
Access Controls: Limiting access to personal data to authorized personnel only.
Regular Audits: Conducting regular security audits and assessments to identify and mitigate potential risks.

While we strive to protect your data, please note that no method of transmission over the internet or method of electronic storage is 100% secure.

8. Your Rights Under GDPR

Under GDPR, you have the following rights regarding your personal data:

Right to Access: Request a copy of the personal data we hold about you.
Right to Rectification: Request corrections if your data is inaccurate or incomplete.
Right to Erasure (“Right to be Forgotten”): Request deletion of your personal data under certain circumstances.
Right to Restrict Processing: Request that we limit the processing of your data.
Right to Data Portability: Request a copy of your data in a machine-readable format.
Right to Object: Object to the processing of your data for marketing purposes or based on our legitimate interests.
Right to Withdraw Consent: If we are processing your data based on consent, you can withdraw it at any time.

To exercise your rights, please contact us at privacy@skillseek.eu.

9. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. The retention period may vary depending on the type of data and the purpose of its processing:

Recruitment Data: Retained for up to 2 years after the recruitment process, unless you request its deletion sooner.
Account Information: Retained until you delete your account or request data erasure.
Marketing Data: Retained until you opt-out or withdraw consent.

10. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us remember your preferences and track site usage. We use:

Essential Cookies: Necessary for the functionality of the website.
Analytical Cookies: To analyze website traffic and user behavior.
Marketing Cookies: To deliver relevant ads and measure the effectiveness of our campaigns.

You can manage your cookie preferences through your browser settings or by using our cookie consent tool.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:

Email: privacy@skillseek.eu
Address: SkillSeek HQ, Tallinn, Estonia